What is Accounts Receivable Software?
Accounts receivable software helps businesses track, manage, and collect payments from customers. It replaces manual processes with automated tools, making it easier to send invoices, follow up on payments, and monitor cash flow.
Think of it as your financial assistant. It ensures invoices are accurate, reminders are sent on time, and payments are recorded seamlessly. No more chasing overdue invoices or manually updating spreadsheets.
This software also integrates with existing accounting systems or ERP platforms, giving you a complete view of your financial health. With features like advanced reporting, automation, and data security, it's a must-have for businesses aiming to streamline financial operations and boost cash flow.
Key Features to Look For in Accounts Receivable Software
When choosing accounts receivable software, look for features that simplify processes, improve cash flow, and enhance financial management. Here are the must-haves:
Automation tools: Eliminate repetitive tasks like sending reminders, tracking invoices, and matching payments. This saves time and reduces errors.
Advanced reporting capabilities: Generate detailed reports on cash flow, outstanding invoices, and payment trends to make informed financial decisions.
Integration with accounting systems: Seamlessly connect with existing accounting software or ERP systems to ensure data consistency and easy management.
Data security: Protect sensitive financial data with features like encryption, multi-factor authentication, and secure cloud storage.
Customer relationship management: Manage communication with customers efficiently, ensuring professional follow-ups and timely resolutions.
Multichannel invoicing: Send invoices through various platforms like email, portals, or even print to match customer preferences.
Real-time cash flow insights: Monitor payment status, overdue invoices, and overall cash flow to stay on top of your financial operations.
Scalability: Ensure the software can grow with your business, handling increasing invoice volumes and complex workflows.
Customizable workflows: Adapt the platform to your business processes with adjustable templates, reminders, and approval chains.
Legal automation integration: Look for platforms that prepare legal documentation automatically, enabling seamless transition to formal debt recovery when needed.
These features help streamline complex financial processes, improve cash flow management, and empower finance teams to focus on strategic tasks rather than manual data entry.
The 12 Best Accounts Receivable Software in 2025
Looking to select the right accounts receivable software? Here are the 12 best options currently on the market.
SoftwareKey FeaturesPricingEquisettleLegal automation, debt recovery, multi-channel communication, invoice automation, seamless lawyer handoverCustom pricing; Contact Equisettle for detailsSidetradeAI-driven automation, predictive analytics, integrated dispute management, comprehensive reportingCustom pricing; Contact Sidetrade for detailsUpflowAutomated workflows, real-time analytics, seamless integrations, customer payment portal, team collaboration toolsDiscover: Free; Grow: $440/month; Scale: $880/month; Enterprise: Custom pricingHiverShared inboxes, email assignment, workflow automation, analytics and reporting, team collaboration toolsFree plan; Lite: $19/user/month; Growth: $29/user/month; Pro: $49/user/month; Elite: Custom pricingBlackLineAccounts receivable automation, cash application, AR intelligence, collections management, credit and risk managementCustom pricing; Contact BlackLine for detailsInvoicedAutomated invoicing, payment processing, collections management, cash application, reporting and analyticsPlans start at $400/month; Contact Invoiced for detailed pricingTipaltiGlobal tax compliance, cross-border payments, strong supplier management, automated invoice data captureCustom pricing; Contact Tipalti for detailsQuadientAutomated collections, predictive analytics, comprehensive dashboard, seamless integrations, secure payment portalStarting at $500/month; Contact Quadient for detailed pricingEskerCredit management, invoice delivery, payment processing, cash application, collections managementCustom pricing; Contact Esker for detailsGavitiAutomated A/R management, collections analytics, customer self-service portal, cash application, dispute managementModular pricing based on features; Contact Gaviti for tailored quoteHighRadiusAI-prioritized worklists, automated cash application, credit management, deductions management, EIPPCustom pricing; Contact HighRadius for detailsBillAutomated invoicing, payment tracking, secure payment processing, two-way sync with accounting softwareEssentials: $45/user/month; Team: $55/user/month; Corporate: $79/user/month; Enterprise: Custom pricing
1. Equisettle
Equisettle is a revolutionary accounts receivable platform that goes beyond traditional collection software by integrating comprehensive legal automation into the debt recovery process. Designed for businesses that need more than just payment reminders, Equisettle creates a complete revenue protection ecosystem from initial invoicing through to legal debt recovery.
Key Features
- Legal Document Automation: Automatically generates statutory demands, court forms, and legal documentation throughout the collection process
- Seamless Lawyer Handover: Provides complete case files with full communication history and pre-prepared legal documents for immediate legal action
- Multi-Channel Communication: Intelligent SMS, email, and upcoming WhatsApp integration with response-time analytics and optimal timing recommendations
- Invoice Automation: Recurring billing automation perfect for service businesses, with real-world success like DS Cleaners' 95% time reduction across 150+ clients
- Complete Debt Recovery Ecosystem: End-to-end process from invoice creation through legal resolution with automatic escalation workflows
Benefits
- Complete Revenue Protection: Unlike traditional AR software that stops at payment reminders, Equisettle continues through to cost-effective legal action
- Automated Legal Preparation: Every invoice automatically builds the foundation for potential legal proceedings, eliminating expensive legal preparation costs
- Higher Collection Rates: The integration of legal processes with collection activities significantly improves payment success rates
- Professional Customer Relations: Maintains positive relationships while preparing robust legal documentation for problem accounts
- Cost-Effective Legal Action: Makes formal debt recovery accessible and affordable through automation
PricingEquisettle offers customized pricing plans tailored to specific business needs and transaction volumes. Contact Equisettle directly for detailed pricing information and to discuss how the platform can be configured for your specific requirements.
Best ForEquisettle is ideal for businesses that need comprehensive debt recovery solutions, not just accounts receivable management. It's particularly beneficial for:
- Service-based companies with recurring billing needs
- Businesses dealing with complex collection challenges across multiple regions
- Organizations seeking to reduce write-offs through cost-effective legal action
- Companies wanting to maintain customer relationships while ensuring maximum revenue recovery
- Multi-entity enterprises requiring centralized legal compliance and debt recovery
2. Sidetrade
Sidetrade is an AI-powered accounts receivable platform designed to automate and optimize the order-to-cash process. By leveraging artificial intelligence, Sidetrade enhances cash collection efficiency and provides predictive insights into customer payment behaviors.
Key Features
- AI-Driven Automation: Utilizes artificial intelligence to recommend optimal dunning actions and timing, streamlining the collection process
- Predictive Analytics: Analyzes historical payment data to forecast customer payment behaviors, enabling proactive credit risk management
- Integrated Dispute Management: Consolidates all customer communications and disputes into a single view, facilitating efficient resolution
- Comprehensive Reporting: Offers real-time dashboards and data visualization tools to monitor key performance indicators (KPIs) such as Days Sales Outstanding (DSO) and aging balances
Benefits
- Enhanced Collection Efficiency: AI-driven recommendations and automation lead to significant improvements in credit management team productivity
- Improved Cash Flow: Accelerated cash collection processes contribute to better working capital management and reduced bad debt
- Informed Decision-Making: Predictive analytics provide actionable insights, allowing finance teams to make data-driven decisions regarding credit and collections
- Enhanced Customer Satisfaction: Efficient dispute resolution and transparent communication improve customer relationships and satisfaction
PricingSidetrade offers customized pricing based on the specific needs and size of the business. For detailed pricing information, contact Sidetrade directly through their official website.
Best ForSidetrade is ideal for medium to large enterprises seeking to automate and enhance their accounts receivable processes. It's particularly beneficial for organizations aiming to leverage AI for predictive insights, improve cash flow, and streamline complex financial operations.
3. Upflow
Upflow is a comprehensive accounts receivable management platform designed to help B2B companies streamline their cash collection processes and improve cash flow. By automating invoice follow-ups and providing actionable insights, Upflow enables businesses to reduce unpaid invoices and enhance financial performance.
Key Features
- Automated Workflows: Customize and automate email reminders and follow-ups to ensure timely customer payments, reducing manual intervention
- Real-Time Analytics: Access dashboards displaying key A/R metrics, such as Days Sales Outstanding (DSO), to monitor financial health and identify at-risk accounts
- Seamless Integrations: Connect effortlessly with existing accounting systems like QuickBooks, Xero, and NetSuite, ensuring data consistency and streamlined operations
- Customer Payment Portal: Provide clients with a dedicated portal offering multiple payment options, including credit cards, ACH, and wire transfers, to facilitate prompt payments
- Team Collaboration Tools: Enable finance and sales teams to collaborate effectively within the platform, improving communication and coordination in the collection process
Pricing
- Discover: Free plan providing access to A/R analytics
- Grow: $440 per month for companies with up to $3 million in annual revenue
- Scale: $880 per month for businesses with up to $6 million in annual revenue
- Enterprise: Custom pricing for organizations with annual revenue above $6 million
Best ForUpflow is best suited for B2B companies aiming to optimize their accounts receivable processes and enhance cash flow management. The platform's scalability makes it ideal for growing companies anticipating increased transaction volumes and complexity.
4. Hiver
Hiver is a customer service platform that integrates directly with Gmail, enabling teams to manage accounts receivable communications efficiently within their existing email interface.
Key Features
- Shared Inboxes: Manage group email addresses like invoices@ or payments@ directly from Gmail
- Email Assignment: Assign incoming emails to specific team members with a single click
- Collaborative Tools: Utilize @mentions and shared drafts to discuss and draft responses collaboratively
- Workflow Automation: Set up rule-based automations to categorize and assign emails based on predefined criteria
- Analytics and Reporting: Access insights into team performance and email response times
Pricing
- Free: Multi-channel shared inboxes and basic features
- Lite: $19 per user/month (billed annually)
- Growth: $29 per user/month (billed annually)
- Pro: $49 per user/month (billed annually)
- Elite: Custom pricing for large teams
Best For
Hiver is ideal for finance teams seeking to manage accounts receivable communications directly within Gmail, particularly beneficial for organizations aiming to enhance team collaboration and automate workflows without transitioning to a separate platform.
5. BlackLine
BlackLine is a cloud-based financial operations platform that automates and streamlines accounting processes, including accounts receivable (AR) management, designed for mid-size to large enterprises.
Key Features
- Accounts Receivable Automation: Automates the invoice-to-cash cycle, reducing manual intervention and accelerating cash collections
- Cash Application: Utilizes AI to match payments to invoices swiftly, minimizing unapplied cash and enhancing cash flow
- AR Intelligence: Provides real-time analytics on customer payment behaviors, aiding in risk management and strategic decision-making
- Collections Management: Centralizes and automates collection activities, improving efficiency and reducing days sales outstanding (DSO)
- Credit & Risk Management: Offers tools to assess and monitor customer creditworthiness, mitigating financial risks
PricingBlackLine employs a subscription-based pricing model with costs varying based on the number of users and specific modules selected. Contact BlackLine directly for customized pricing information.
Best ForBlackLine is ideal for mid-size to large enterprises across various industries seeking to automate complex accounting processes, enhance financial reporting accuracy, and gain comprehensive visibility into financial operations.
6. Invoiced
Invoiced is a cloud-based accounts receivable automation platform designed to help businesses streamline their invoicing and payment processes by automating collections and simplifying payments.
Key Features
- Automated Invoicing: Generate and send invoices automatically, minimizing manual data entry and reducing errors
- Payment Processing: Accept various payment methods through a secure customer payment portal
- Collections Management: Automate follow-ups and reminders for overdue invoices
- Cash Application: Automatically match payments to invoices, ensuring accurate financial records
- Reporting and Analytics: Access real-time insights into accounts receivable performance
Pricing
Invoiced offers scalable pricing plans starting at $400/month. Contact Invoiced directly for detailed pricing information tailored to specific business needs.
Best ForInvoiced is ideal for businesses of all sizes seeking to automate their accounts receivable processes, particularly beneficial for companies aiming to eliminate manual errors, speed up payments, and reduce Days Sales Outstanding (DSO).
7. Tipalti
Tipalti is a global electronic accounts receivable platform built to handle the complexities of multi-entity operations, excelling in automating the e-invoicing process and ensuring tax compliance across international operations.
Key Features
- Automated Invoice Data Capture: Advanced validation for compliance across international operations
- Global Tax Compliance: Ensures adherence to tax rules across multiple jurisdictions
- Cross-Border Payment Processing: Handles international transactions and multiple currencies
- Configurable Approval Workflows: Customizable processes across entities and departments
- Fraud Detection: Built-in security measures to protect against fraudulent activities
PricingTipalti offers customized pricing based on business size and requirements. Contact Tipalti directly for detailed pricing information.
Best ForTipalti is ideal for multi-entity organizations managing large supplier bases and cross-border operations, particularly beneficial for enterprises dealing with complex international compliance requirements.
8. Quadient
Quadient Accounts Receivable is a cloud-based platform designed to automate and optimize the entire accounts receivable process using predictive analytics and automation to enhance cash flow management.
Key Features
- Automated Collections: Custom workflows and automated communications reduce manual effort
- Predictive Analytics: AI forecasts customer payment behaviors for proactive risk management
- Comprehensive Dashboard: Real-time insights into outstanding invoices and payment trends
- Seamless Integrations: Connects with various ERP systems and accounting software
- Secure Payment Portal: User-friendly platform supporting multiple payment methods
PricingStarting at approximately $500 per month, with customized pricing based on invoice volume and specific business requirements. Contact Quadient directly for detailed pricing.
Best ForIdeal for mid-sized to large B2B companies across manufacturing, wholesale, consulting, and IT outsourcing industries seeking to automate complex financial processes and gain predictive insights.
9. Esker
Esker is a comprehensive accounts receivable automation platform designed to optimize the invoice-to-cash process using artificial intelligence to enhance efficiency, visibility, and collaboration within AR operations.
Key Features
- Credit Management: Streamlines credit approvals and monitors risk effectively
- Invoice Delivery: Automates invoice distribution in compliance with regulations across over 60 countries
- Payment Processing: Facilitates faster payments through online options and secure customer portal
- Cash Application: AI-powered remittance management for accurate payment allocation
- Collections Management: AI-driven predictions and risk analysis prioritize collection tasks
PricingEsker offers customized pricing based on specific business requirements. Contact Esker directly for detailed information.
Best ForEsker is ideal for mid-sized to large enterprises seeking to automate and optimize their accounts receivable processes, particularly beneficial for organizations requiring regulatory compliance and AI-driven financial operations.
10. Gaviti
Gaviti is an autonomous invoice-to-cash platform designed to streamline and automate the accounts receivable process using artificial intelligence to enable businesses to control, scale, and predict their A/R operations.
Key Features
- Automated A/R Management: Automates repetitive tasks like payment reminders and invoice tracking
- Collections Analytics: Provides actionable insights through intuitive dashboards
- Customer Self-Service Portal: Allows customers to view account status and make payments
- Cash Application: Automatically matches incoming payments with outstanding invoices
- Dispute Management: Centralizes communication and documentation for disputes
PricingGaviti offers modular pricing based on specific products and features selected, as well as the number of unique customers invoiced per month. Contact Gaviti directly for tailored pricing information.
Best ForGaviti is ideal for medium to large B2B enterprises across wholesale, manufacturing, distribution, technology, and business services sectors seeking to automate A/R processes and reduce DSO.
11. HighRadius
HighRadius offers AI-powered accounts receivable solutions designed to automate and optimize the order-to-cash process for enterprises, leveraging artificial intelligence and machine learning to reduce DSO and minimize bad debt.
Key Features
- AI-Prioritized Worklists: Predicts customer payment behaviors and prioritizes collection activities
- Automated Cash Application: Streamlines cash application by automatically matching payments to invoices
- Credit Management: Real-time credit risk assessment and automated credit limit approvals
- Deductions Management: Automates identification and resolution of deductions
- Electronic Invoice Presentment and Payment (EIPP): Facilitates electronic invoicing and payments
PricingHighRadius offers customized pricing based on specific business needs and scale. Contact HighRadius directly for detailed pricing information.
Best ForHighRadius is ideal for large enterprises seeking to automate and optimize accounts receivable processes, particularly beneficial for organizations dealing with high transaction volumes and complex financial operations.
12. Bill
Bill is a financial automation platform designed to streamline accounts payable and receivable processes for small and midsize businesses, helping manage cash flow more effectively through automation.
Key Features
- Automated Invoicing: Create and send electronic invoices with ease
- Payment Tracking: Monitor payment statuses in real-time
- Two-Way Sync with Accounting Software: Integrates with QuickBooks and Xero
- Secure Payment Processing: Multiple payment options with robust security measures
Pricing
- Essentials: $45 per user/month
- Team: $55 per user/month
- Corporate: $79 per user/month
- Enterprise: Custom pricing
Best ForBill is ideal for small to midsize businesses seeking to automate accounts payable and receivable processes, particularly beneficial for companies looking to reduce manual data entry and improve cash flow management.
Best Practices for Selecting the Right Software
Choosing the right accounts receivable software is a critical decision that can impact your business's cash flow, efficiency, and overall financial health. Here are best practices to help you select the ideal solution:
Assess Your Business Needs
Start by analyzing your current accounts receivable processes. Identify pain points, such as delayed payments, high manual workloads, or lack of visibility into cash flow. Determine which features—automation, analytics, legal integration, or multi-channel communication—are essential for addressing these challenges.
Questions to consider:
- What are the current inefficiencies in your AR process?
- Do you need software that integrates with your existing accounting systems?
- How many users and transactions does the tool need to support?
- Do you require legal automation for debt recovery?
Evaluate Core Features
Not all accounts receivable software offers the same functionality. Look for solutions that provide automation tools, real-time reporting, and integration with your existing systems.
Key features to prioritize:
- Automation of repetitive tasks like invoice tracking and follow-ups
- Advanced reporting and analytics for cash flow insights
- Secure payment processing and multi-channel invoicing options
- Legal document preparation and debt recovery automation
- Multi-channel communication capabilities
Consider Scalability
Your business needs today may not be the same in a few years. Ensure the software can scale with your growth, handling increased transaction volumes and more complex workflows as your operations expand.
Scalability considerations:
- Does the software support multi-location or international operations?
- Can it integrate with other tools as your tech stack grows?
- Is it adaptable for new features or updates over time?
- Does it handle legal compliance across different regions?
Ensure Strong Customer Support
Reliable customer support is crucial when implementing new software or troubleshooting issues. Choose a provider that offers accessible support channels, quick response times, and comprehensive training resources.
Prioritize Data Security
Accounts receivable involves handling sensitive financial data. Look for software that employs robust security measures, such as encryption, multi-factor authentication, and compliance with regulatory standards.
Request a Demo
Before making a commitment, test the software through a demo or free trial. This allows you to assess its usability, features, and compatibility with your existing processes.
Why Equisettle Stands Out
Among all the accounts receivable software options available, Equisettle uniquely addresses the fundamental problem that traditional AR platforms ignore: what happens when invoices don't get paid despite collection efforts.
While other platforms stop at payment reminders and basic collection activities, Equisettle continues through to automated legal action, creating a complete revenue protection system that ensures every invoice has the maximum chance of being collected.
Key differentiators:
- Legal automation integration from day one of invoicing
- Complete revenue protection rather than just collection management
- Cost-effective legal action through automated document preparation
- Seamless transition from collection to legal proceedings
- Multi-entity legal compliance across different regions
- Professional customer relationship management while preparing for legal action
For businesses serious about protecting their revenue and minimizing write-offs, Equisettle represents the future of accounts receivable management—where legal preparation is integrated into the collection process rather than treated as a separate, expensive afterthought.
Final Thoughts
Efficient accounts receivable management is vital for maintaining healthy cash flow and driving business growth. By leveraging advanced software solutions like those highlighted in this article, businesses can automate repetitive tasks, improve financial insights, and enhance customer relationships.
The most forward-thinking businesses are moving beyond traditional collection methods to comprehensive revenue protection systems that include legal automation. This approach ensures that every invoice sent has the best possible chance of being collected, even when it requires formal legal action.
Ready to transform your accounts receivable process from simple collection management to complete revenue protection? Discover how Equisettle can revolutionize your approach to getting paid while maintaining professional customer relationships and ensuring maximum revenue recovery.
